| DMACC faculty and staff members, please observe the following dates to have items purchased, received and charged to your FY2024 budget:
June 20th: The last day for transactions to post for procurement cards (VISA) to be included in FY 2024 will be June 20th. June 21st: Invoices for payment, request forpayments, and employee expense reports need to be approved and turned into the Business Office by June 21st. Do not hold any invoices. The Business Office will ensure invoices are accounted for in the proper fiscal year. June 22nd: Due date for cardholders to approve all transactions in US Bank. June 26th: Approvers approve all transactions in US Bank. June 28th: To establish year-end financial totals and enrollment data, Banner will NOT be available beginning at Noon on Fri., June 28th, until the morning of Mon, July 1st. Central Receiving: Please coordinate orders with vendors to be delivered when you are available and make note of that date on the purchase order (not during break for faculty). Notify Central Receiving at x6220 when you have received an item ordered on a purchase order that needs to be paid in FY 2024. This applies to all campuses.
Please remember the following regarding Banner availability:
All fiscal year activity must be entered into the system by Noon on Fri., June 28th. This means all course enrollments and registrations, all billings for courses and other services, and all cash receipts must be entered into Banner by this time. The college network will still be available but the Web Info System will not be available. All activity entered after the system is made available on Mon., July 1st, will be fiscal year 2025 activity.
During the year-end closing process, the Business Office will be monitoring payments, requisitions, purchase orders, billings and cash receipts. All billings, cash receipts, payments to vendors, requests for payment and employee expense reports related to activities that began or were completed prior to June 28th may be recorded as fiscal year 2024 transactions by the Business Office. Please don't hold checks, billings, and invoices to process them as fiscal year 2025 business. As these items are received in the Business Office, they will be processed in the proper accounting period. If you have questions about a specific transaction, please contact the DMACC Business Office.
With questions related to any of the above information, please email Julie Klocke, Director of Purchasing and Contract Management at DMACC, at jaklocke1@dmacc.edu.
|